How to Migrate Gmail to Outlook 365 / Office 365 (Full Guide 2026)

When to migrate from Gmail to Outlook 365

If your company has Microsoft 365 licenses, moving Gmail to Outlook is often required for Teams, OneDrive and SharePoint integration. Individuals also pick Outlook for its calendar and task management.

Start in 3 minutes with Easy Mail Transfer

1. Create an account
2. "New Transfer" → source: Gmail (IMAP host autofills: imap.gmail.com)
3. Enter your Gmail email + App Password (required for 2FA)
4. Destination: Outlook 365 (outlook.office365.com) + Microsoft account password
5. Modern auth usually accepts your regular password; if admin enforces MFA, generate an OAuth app password in O365 portal
6. Pay $0.99 (1 account), transfer starts

Gmail labels become Outlook folders

Gmail uses labels, Outlook uses folders. Easy Mail Transfer converts every label to a folder. The "[Gmail]/All Mail" pseudo-label becomes Archive in Outlook.

Time estimate

• 10K messages: 20-30 minutes
• 50K messages: 1.5-2 hours
• 100K+ messages: 3-4 hours (limited by Outlook 365 APPEND throughput)

Bulk Microsoft 365 migration

Migrating multiple employees? Use Bulk Transfer. Paste CSV, pay accounts × $0.99, all run in parallel.

Start now → $0.99